NCAtrak On-line Help
MDT
meetings are planned, conducted, and documented in different ways throughout
the country. The information contained in this training document will give
information about how to set-up NCAtrak for your MDT meetings and give you
options for managing your MDT meeting needs.
Click
a link or scroll down to find the information you need.
Getting Started with MDT Meetings in NCAtrak
Create a new MDT meeting and add case to roster
Add additional cases to the roster of a meeting
Return
to previous Help File – Click Back Button.
There are a few things to do before you
begin to create rosters and conduct meetings.
ü
Set-up your CACs Unique Meeting Types – The most
obvious meeting type is case review. Most CACs routinely conduct or participate
in one MDT case review meeting. Many CAC have multiple routine meetings for
different counties or jurisdictions represented by different multi-disciplinary
teams. Other CACs conduct special case reviews - for example a clinical case
review meeting with some members of the MDT. If your CAC participates in more
than just one MDT case review meeting you will need to give each one a unique
name in NCAtrak.
1. From the Menu, go
to Administration/Pick list page.
2. Select MDT from
the Category drop down list.
3. Select MDT
Meeting Types from the Pick list drop down.
4. Enter a name for
each type of meeting applicable for your center. Save in the table row each
time until all types are listed.
ü
Create a list of Meeting Locations – Most MDT
meetings happen in the same location every time so a location seems unnecessary
unless you have more than one MDT meeting type. For centers hosting multiple
meetings or traveling to different locations for different meetings, it is very
helpful to know where the meeting is going to be held.
1. From the Menu, go
to Administration/Pick list page.
2. Select MDT from
the Category drop down list.
3. Select Meeting
Locations from the Pick list drop down.
4. Enter each
location applicable for your team. Save in the table row each time until all
types are listed.
ü
Create a list of Recommendations – NCAtrak
provides a place for narrative text in the MDT results log on each case record
however, many CACs like to quickly identify what was recommended at a meeting.
To make this easy, you need to create a list of brief descriptions of the
recommendations your team will need.
1. From the Menu, go
to Administration/Pick list page.
2. Select MDT from
the Category drop down list.
3. Select MDT
Recommendations from the Pick list drop down.
4. Enter each recommendation
applicable for your team. Save in the table row each time until all types are
listed.
ü
Create a list of Regular Attendees for each of
your types of meetings – Typically MDT meetings have a group of
personnel who are ‘regulars’ at the meeting. Then, there is also a group of
personnel who come when they have a case on the roster but they are not regular
attendees. To keep you from having to re-create this attendee list every time
you meet, follow the steps to set-up a list of routine attendees for each of
your types of meetings.
1. From the Menu, go
to MDT/Attendee Set-up
2. Each type of
meeting will have different regular attendees so select a meeting type from the
pick list.
3. In the table,
enter the agency and name of each person who is a regular. Click ‘Save’ in the
table row to save each person as you go.
MDT meetings can be created from the MDT
Meeting List page, New Case(s) page, and the MDT tab in a case record. When you
create a new meeting from New Case(s) or MDT tab, you also can place the case
you are working from on the roster of that meeting at the same time.
ü
Add meetings from the MDT Meetings List - Enter a list
of the meetings you anticipate over the next few weeks or months by clicking
this link and following the instructions for adding a meeting to the meetings
list. Add Meetings to the
Meeting List .
ü Add a meeting
from New Case(s) and add the case to the roster – Some centers
review every case during case review or they review all sexual abuse cases –
regardless of the outcome of the forensic interview. It is most efficient for
these centers to add a case to the next MDT meeting while entering the new case
information.
1. While in New
Cases, locate the section for the MDT meeting.
2. From the pick
list, select a meeting for this case to be reviewed.
3. If the desired
meeting is not already in the pick list, click ‘add’ and a pop-up window
displays.
4. Select the
meeting type; enter the date, time, and location of the meeting.
5. Click ‘Save’ to
close the pop-up and return to entering the new case. The alleged victim will
be added to the roster of the meeting you created.
ü Add a meeting
from the MDT tab in the case record and add the case to the roster– Some CACs wait
to add a case to the MDT roster until after the forensic interview is
completed. When this is your approach, the easiest way to be sure the case is
on the roster for the next meeting is to go to the MDT tab on the case record.
1. Locate the case
by searching in quick search or from Menu/Search/Cases or People.
2. Click ‘MDT’ tab
3. Just underneath
the Investigation Summary table is a pick list of up-coming MDT meetings.
4. If the desired meeting
is not already in the pick list, click ‘add’ and a pop-up window displays.
5. Select the
meeting type; enter the date, time, and location of the meeting.
6. Click ‘Save’ to
close the pop-up and return to the MDT tab.
7. Click ‘Save’ on
the MDT tab and the alleged victim will be added to the roster of the meeting
you created.
ü Add Cases to the
Roster from the MDT Create Roster page
Follow the on-line help instructions for
working in the MDT Create
Roster page.